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AGENDA

 

 

REGULAR COUNCIL MEETING

TUESDAY

MAY 1, 2012

 

COUNCIL CHAMBERS

211 WEST ASPEN AVENUE

12:00 NOON AND 5:30 P.M.

 

12:00 NOON MEETING

 

 

 

Individual Items on the 12:00 noon meeting agenda may be postponed to the 5:30 meeting.

 

 

 

1.      CALL TO ORDER

 

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

2.      ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

 

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BREWSTER           

COUNCILMEMBER EVANS           

 

 

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

COUNCILMEMBER WOODSON            

 

 

PUBLIC PARTICIPATION

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  Comments relating to items that are on the agenda will be taken at the time that the item is discussed.

 

If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

3.      BOARD AND COMMISSION APPOINTMENTS

 

None.

 

 

4.      LIQUOR LICENSE PUBLIC HEARINGS

 

None.

 

 

5.     CONSENT ITEMS

 

 

 

ALL MATTERS UNDER ‘CONSENT AGENDA” ARE CONSIDERED BY THE CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION APPROVING THE RECOMMENDATIONS LISTED ON THE AGENDA.  UNLESS OTHERWISE INDICATED, EXPENDITURES APPROVED BY COUNCIL ARE BUDGETED ITEMS.

 

A.

Consideration and Approval of Sole Source Purchases:  Advertising for the Convention and Visitors Bureau.

 

 

 

RECOMMENDED ACTION:

Approve the purchases from Arizona Republic/ AZCentral.com in a total amount not to exceed $85,000.00 and from AdReady in an amount not to exceed $85,000.00; and authorize the City Manager to execute the necessary documents.

 

 

B.

Consideration and Approval of Bids:  2012-30 Solid waste trucks.

 

 

 

RECOMMENDED ACTION:

Reject all bids received.

 

 

C.

Consideration and Approval of Construction Contract:  Sixth and Arrowhead Flagstaff Urban Trails System FUTS connector.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with RTR Paving and Resurfacing in the amount of $468,768.05, including a $40,000.00 contract allowance and a 90-day contract period;

 

 

 

(2)

Approve change order authority in the amount of $42,900.00 (10% of the contract amount excluding allowance) for unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

D.

Consideration and Approval of Construction Contract:  Dodge Avenue roadway and infrastructure improvements.

 

 

 

RECOMMENDED ACTION:

(1)

Approve the construction contract with RTR Paving, Inc., in the amount of $989,616.00, including a $70,000.000 contract allowance and a 120-day contract period;

 

 

 

(2)

Approve change order authority in the amount of $91,900.00 (10% of the contract amount excluding allowance) for unanticipated or additional items of work; and

 

 

 

(3)

Authorize the City Manager to execute the necessary documents.

 

 

E.

Consideration and Approval of Sub-recipient Grant Agreement:  Residential and commercial solar installation.

 

 

RECOMMENDED ACTION:

(1)

Approve the sub-recipient grant agreement with the Arizona Governor’s Office of Energy Policy for Department of Energy, Rooftop Challenge, in the amount of $43,500.00, with a City match of $5,000.00; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

F.

Consideration and Approval of Grant Application:  Police overtime; and Sheriff Department mobile radios and associated accessory parts, software, and programming.

 

 

RECOMMENDED ACTION:

(1)

Approve the grant application to the U.S. Department of Justice, FY 2012 Edward Byrne Memorial Justice Assistance, in the amount of $23,402; and

 

 

(2)

Authorize the City Manager to execute the necessary documents.

 

G.

Consideration and Approval of Intergovernmental Agreement:  Mobile radios and installation.

 

 

RECOMMENDED ACTION:

Approve the intergovernmental agreement with Coconino County for FY 2012 Edward Byrne Memorial Assistance funds in the amount of $7.020.00.

 

6.     ROUTINE ITEMS:

 

 

A.

Consideration and Adoption of Ordinance No. 2012-01:  An ordinance amending Flagstaff City Code Title 3, Business Regulations, Chapter 3-02, Pawnbrokers, Secondhand, and Junk Dealers, by expanding the definition of secondhand dealers to include, among other things, precious metal dealers, requiring secondhand and antique dealers to pay a fee for each transaction they are legally required to report; deleting those provisions related to junk dealers and junk collectors; and requiring pawnshops, secondhand dealers, and antique dealers to electronically submit reporting information.

 

 

 

RECOMMENDED ACTION:

Read Ordinance No. 2012-01 for the final time by title only.

Adopt Ordinance No. 2012-01.

 

 

B.

Consideration and Adoption of Resolution No. 2012-17:  A resolution of the Mayor and Council of Flagstaff, Arizona appointing election boards for the mail ballot General Election to be held in the City of Flagstaff, Arizona, on Tuesday, March 15, 2012.

 

 

 

RECOMMENDED ACTION:

Read Resolution No. 2012-17 by title only.

Adopt Resolution No. 2012-17.

 

 

7.     RECESS

 

 

5:30 P.M. MEETING

 

 

8.     RECONVENE REGULAR MEETING

 

 

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

 

 

 

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

 

 

 

9.      PLEDGE OF ALLEGIANCE, INVOCATION, AND VISION STATEMENT

 

 

 

VISION STATEMENT

 

 

 

 

The City of Flagstaff will be a sustainable, safe and vibrant community retaining the character, high quality of life and charm of a small town.  Flagstaff will offer economic opportunities, educational choices, attainable housing, a protected environment and cultural and career opportunities to a diverse population.

 

 

 

10.    ROLL CALL:

 

 

 

NOTE:

One or more Councilmembers may be in attendance telephonically or by other technological means.

.

 

 

MAYOR PRESLER           

VICE MAYOR BAROTZ            

COUNCILMEMBER BREWSTER           

COUNCILMEMBER EVANS           

 

COUNCILMEMBER OVERTON         

COUNCILMEMBER WHITE          

COUNCILMEMBER WOODSON            

 

 

11.    APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

 

 

A.

Consideration and Approval of Minutes: Regular Council Meetings of October 04, 2011, February 21, 2012; April 3, 2012, and April 17, 2012; and the Special Council Meeting of February 22, 2012.

 

 

 

RECOMMENDED ACTION:

Approve the minutes as submitted/corrected.

 

 

PUBLIC PARTICIPATION PROCLAMATIONS, AND RECOGNITION OF OUTGOING

 

 

BOARD AND COMMISSION MEMBERS

 

 

 

a.

Presentation of Proclamation:  Law Day.

 

 

 

b.

General Public Participation

 

 

 

 

Public Participation enables the public to address the Council about an item that is not on the agenda.  Comments relating to items that are on the agenda will be taken at the time that the item is discussed.

 

If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible.  Your name will be called when it is your turn to speak.

 

You may address the Council up to three times throughout the meeting, including comments made during Public Participation.  Please limit your remarks to three minutes per item to allow everyone an opportunity to speakAt the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

 

 

12.    CARRY OVER ITEMS FROM THE 12:00 NOON AGENDA

 

 

13.    PUBLIC HEARING ITEMS

 

None.

 

 

14.    REGULAR AGENDA

 

 

A.

Consideration and Approval of Portfolio Transfer Agreement:  U.S. Department of Commerce Economic Development Administration Revolving Loan Fund Program.

 

 

 

RECOMMENDED ACTION:

Approve the portfolio transfer from the Northern Arizona Council of Governments (NACOG) to the City of Flagstaff.

 

 

B.

Consideration and Adoption of Resolution No. 2012-18:  A resolution of the City Council of the City of Flagstaff naming the auditorium at the Law Enforcement Administration Facility the “Brent F. Cooper Memorial Auditorium.”

 

 

RECOMMENDED ACTION:

Read Resolution No. 2012-18 by title only.

Adopt Resolution No. 2012-18.

 

C.

Consideration and Adoption of Resolution No. 2012-21:  A resolution of the Council of the City of Flagstaff, Arizona, calling upon the Congress of the United States to approve an amendment to the United States Constitution to affirm the authority of Congress and the States to regulate corporations and to regulate and set limits on all election contributions and expenditures.

 

 

RECOMMENDED ACTION:

Read Resolution No. 2012-21 by title only.

Adopt Resolution No. 2012-21.

 

15.    DISCUSSION ITEMS

 

 

A.

Consideration/Discussion:  Campfire ban resolution.

 

 

 

RECOMMENDED ACTION:

Discuss and provide direction, if any.

 

 

B.

Consideration/Discussion of Citizen Petition:  City of Flagstaff May 13, 2012, primary election results.

 

 

 

RECOMMENDED ACTION:

There is no recommended action.

 

 

PUBLIC PARTICIPATION

 

 

INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, REQUESTS

 

 

FOR FUTURE AGENDA ITEMS

 

 

16.    ADJOURNMENT