CITY OF FLAGSTAFF

Purchasing Division

211 West Aspen Avenue

Flagstaff, Arizona 86001

 

Persons or firms interested in being notified of bids and quotations need to properly complete the enclosed application and return to the Purchasing Division.

The bid list application process is designed to two stages.  Failure to complete any of the required information may result in your omission from the bid lists.

Part I of the Bid List Application Form provides the City with the required information about your business and your selected commodities and service.  It is important that you check only those categories you can currently provide.  Three-digit classes 005 through 898 list commodities, while all 900 classes are services.

Part II of the process is mailed after Part I is received by the City.  This form provides a detailed listing of sub-categories from the commodities categories you selected on the Part I process.  Part II of the process enables the City to direct bid information of those specific commodities/services of interest to you.

Please note Part II of the process must be completed and returned to the City to ensure you will receive bid information.

You may add or delete categories of commodities/services at any time by submitting an updated application.

A vendor who fails to respond to three invitations for bids, requests for proposals or quotations will be removed from the bid list for that service or commodity.  If a vendor does not wish to submit a bid or quotation, the vendor needs to notify Purchasing that they are submitting a no bid response(s) with an explanation, in order to remain on the bid list

Please notify the City of Flagstaff, Purchasing Department immediately of any changes to your bid application.  This includes change of name, address or telephone number, changes in personnel listed on this application, and addition or deletion of items you are interested in providing.

The City’s receipt and processing of your application is not a guarantee that you will receive all bid invitations.  You may check periodically with the Purchasing Office for bids in process or the Flagstaff local newspaper.

The Purchasing Division is located at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona 86001, Telephone number (928) 779-7619.

Thank you for your interest and we look forward to hearing from you.

Sincerely,

 

Rick Compau, C.P. M.

Purchasing Director 


PURCHASING DIVISION

211 W. Aspen Avenue

Flagstaff, Arizona 86001

Tele: (928) 779-7619

Fax:  (928) 779-7656

www.flagstaff.az.gov

VENDOR  APPLICATION

 

Business Name:

 

 

 

Mailing Address:

 

 

 

Remittance Address:

 

City:

 

 

 

City:

 

State:

ZIP:

 

 

 

State:

ZIP:

 

Telephone Number:

 

Fax Number:

 

 

Telephone Number:

 

Fax Number:

 

Contact:

 

 

Title

 

 

E-Mail Address:

 

 

 

 Federal Tax I.D. or Social Security Number:

 

 

 Minimum Order: $

 

 

 Terms: Discount %              if paid within              days.              Net Due:                days

 

 

 Type of Organization (Check One):

 

Individual

 

Corporation, Incorporated Under Laws of the State of:

 

 

 

Partnership

 

 

Non-Profit Organization

 

How long in present business?

 

If a Corporation or Partnership, please complete:

 

 

 Persons Authorized to Sign Bids, Offers and Contracts (Indicate if Agent):

 

 

Name

 

 

Title

 


 

 

 

Persons to Contact on Billing:

 

 

Name

 

 

Title

 

 Construction:

Arizona Contractor License Number:

 

 

Arizona Sales Tax or Use Tax Number:

 

 

Retail Dealer

 

 

Service

 

 

Wholesale Dealer

 

 

Manufacturer

 

 

Consultant

Professional

Services

 

City Sales Tax Number:                                                                   City of:

 

 

 

 

Bondable:                               Yes:

 

No:

 

Current Maximum Amount:      $

 

I hereby certify that information supplied herein is correct.

 

 

Print Name and Title

 

 

President:

 

Signature                                                                  te             

 

Date

 

Vice-President:

Purchasing only*

 

Date Rec’d:

 

Int:


General Information

 

Persons or firms interested in being add to the City of Flagstaff’s vender’s mailing list must properly complete and return this application to the Purchasing Division. This form provides the City with information about your business and commodities and service your business can provide. It is important that you check only those categories you can currently offer.

 

Upon receipt of this form, the Purchasing Division will send a detailed sub commodity list for each category selected.

 

After proper completion of both parts of the Vendor Application, your firm will be added to the bidders list. Any vendor who fails to respond to three invitations for bids, request for proposals or quotations will be removed from the bid list for that service or commodity. If a vendor does not wish to submit a bid on a particular invitation, proposal, or quotation, then the vendor needs to notify Purchasing that they are submitting a “no bid” and reason(s), in order to remain on the bid list.

 

Please notify the City of Flagstaff Purchasing Department immediately of any changes to your bid application. This includes change of name, address or telephone number, changes in personnel listed on this application, and addition or deletion of items your are interested in providing.

 

The Purchasing Division is located at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona 86001, telephone 928/779-7619.

 

Thank you for your interest and we look forward to hearing from you.


SERVICES

 

**PLEASE PLACE A CHECK MARK BY THE SERVICES YOU ARE INTERESTED IN PROVIDING

__ 918 Archeological

__906 Architect and Other Professional Design Services (for Construction Coverage see Public Works, Class 968)

__ 907 Architectural and Engineering Services, Non-Professional

__908 Bookbinding, Rebinding, and Repairing

__909 Building Construction Services Equipment, Furnishings, Work Covered by Building Construction Contracts

__910 Building Maintenance and Repair Services: Custodial

__912 Construction Services, General

__913 Construction Services, Heavy

__914 Construction Services, Trade (New Construction)

__918 Consulting Services

__920 Data Processing Services and Software

__924 Educational Services

__925 Engineering Services, Professional

__926 Environmental & Ecological Services

__929 Eq. Maintenance, Reconditioning, & Repair Services - Agricultural, Heavy Industrial Eq., and Marine Eq.

__931 Eq. Maintenance, Reconditioning, & Repair Services: Appliance, Athletic & Furniture

__934 Eq. Maintenance, Reconditioning, and Repair Services: Laundry, Lawn, Painting, Plumbing, and Spraying Eq.

__936 Eq. Maintenance, Reconditioning, and Repair Services - General Equipment

__939 Eq. Maintenance, Reconditioning, and Repair Services - Office, Photographic, and Radio/Television Equipment

__928 Eq. Maintenance, Reconditioning, and Repair Services - Automobiles, Trucks, Trailers, Transit Buses and Other Vehicles

__941 Equipment Maintenance, Reconditioning, and Repair Services - Power Generation

__946 Financial Services

__947 Forestry Services

__948 Health Related Services (Not Including Human Services - see 952)

__952 Human Services

__953 Insurance, All Types

__954 Laundry and Dry Cleaning Services

__956 Library Services (Excluding Class 908 - Bookbinding, Rebinding, and Repairing)

__958 Management Services: Airport Management, Cemetery, Computer Management, Construction, etc.

__988 Park Area, Grounds, Roadside, and Recreational Area Services

__964 Personnel, Temporary (Employment Agency Services)

__655 Photographic Equipment and Supplies (Not Including Graphic Arts, Microfilm and X-Ray)

__965 Printing Preparations: Etching, Photoengraving, and Preparation of Mats, Negatives and Plates


 

Services Continued

 

__966 Printing, Publishing, Silk Screening Production, and Typesetting

__968 Public Works, Construction, and Related Services

__971 Real Property Rental or Lease

__975 Rental or Lease Services of Equipment - Agricultural, Aircraft,  & Automotive Heavy Equipment

__977 Rental or Lease Services of Equipment - Appliances, Film, Furniture, Hardware, and       Floor Coverings

__981 Rental or Lease of Equipment - General Equipment

__983 Rental or Lease Services of Equipment - Janitorial, Laundry, Lawn, Painting, Spraying, and Textile Eq.

__984 Rental or Lease Services of Equipment - Computer, Data Processing, and Word Processing Equip.

__985 Rental or Lease Services of Equipment - Office, Photographic, Printing, Radio/Television/Telephone Equipment

__998 Sale of Surplus and Obsolete Items

__989 Sampling & Sample Preparation Services

__990 Security, Fire, Safety, and Emergency Services

__961 Services, Professional, Misc.: Temporary Personnel, Fleet Management, Laboratory & Field Testing, Translation Services, Sign Painting, Marketing Services, Legal Services, etc.

__962 Services, Misc. Freight, Hauling

__992 Testing and Calibration Services               

 

REVISED 03/2007


COMMODITY LIST

**PLEASE PLACE A CHECK MARK BY THE ITEMS YOU ARE INTERESTED IN SUPPLYING

 

    005 Abrasives

    010 Acoustical Tile, Insulating Materials and Supplies

    020 Agricultural Equipment, Implements and Accessories

    022 Agricultural Implement and Accessory Parts

    025 Air Compressors and Accessories

    031 Air Conditioning, Heating, and Ventilating: Equipment, Parts, and Accessories (See Related Items in 740)

    035 Aircraft and Airport, Equipment, Parts, and Supplies

    037 Amusement, Decorations, Entertainment, Toys, etc.

    045 Appliances and Equipment, Household Type

    050 Art Equipment and Supplies

    052 Art Objects

    055 Automotive Accessories for Automobiles, Buses, Trucks, etc.

    065 Automotive Bodies, Accessories, and Parts

    060 Automotive Maintenance Items and Repair/Replacement Parts

    075 Automotive Shop Equipment and Supplies

    070 Automotive Vehicles and Related Transportation Equipment

    080 Badges, Emblems, Name Tags and Plates, Jewelry, etc.

    085 Bags, Bagging, Ties, and Erosion Control Equipment

    100 Barrels, Drums, Kegs, and Containers

    105 Bearings (Except Wheel Bearings and Seals - See Class 060)

    110 Belts and Belting: Conveyor, Elevator, Power Transmission, and V-Belts

    115 Biochemicals, Research

    120 Boats, Motors, and Marine and Wildlife Supplies

    125 Bookbinding Supplies

    135 Bricks and Other Clay Products, Refractory Materials, and Stone Products

    145 Brushes (Not Otherwise Classified)

    150 Builder's Supplies

    910 Building Maintenance and Repair Services: Custodial

    155 Buildings and Structures: Fabricated and Pre-fabricated

    175 Chemical Laboratory Equipment and Supplies

    180 Chemical Raw Materials (In large Quantities Primarily for Manufacturing Janitorial and Laundry Products)

    190 Chemicals and Solvents, Commercial (In Bulk)

    192 Cleaning Compositions, Detergents, Solvents, and Strippers - Prepackaged

    195 Clocks, Timers, Watches, and Jewelers' and Watchmakers' Tools and Equipment

    200 Clothing, Apparel, Uniforms, and Accessories

    207 Computer Accessories and Supplies

    204 Computer Hardware and Peripherals for Microcomputers

    206 Computer Hardware and Peripherals for Mini and Mainframe Computers

    208 Computer Software for Microcomputers (Preprogrammed)

    209 Computer Software for Mini and Mainframe Computers (Preprogrammed)

    210 Concrete and Metal Culverts, Pilings, Septic Tanks, Accessories and Supplies

    225 Coolers, Drinking Water (Water Fountains)

    015 Copying and Addressing Machine Supplies

    232 Crafts, General

    233 Crafts, Specialized

    240 Cutlery, Dishes, Flatware, Glassware, Trays, Utensils, and Supplies

    255 Decals and Stamps

    265 Draperies, Curtains and Upholstery Material (Including Automobile)

    269 Drugs & Pharmaceuticals

    280 Electrical Cables and Wires (Not Electronic)       

    285 Electrical Equipment and Supplies (Except Cable and Wire)

    287 Electronic Components, Replacement Parts, and Accessories; and Miscellaneous Electronic Equipment

    295 Elevators and Escalators, Building Type

    290 Energy Collecting Equipment and Accessories: Solar and Wind

    305 Engineering Equipment, Surveying Equipment, Drawing Instruments, and Supplies

    310 Envelopes, Plain or Printed

    315 Epoxy Based Formulations for Adhesives, Coatings, and Related Agents

    320 Fastening, Packaging, Strapping, Tying Equipment and Supplies

    330 Fencing

    335 Fertilizers and Soil Conditioners

    340 Fire Protection Equipment and Supplies

    345 First Aid and Safety Equipment and Supplies (Except Nuclear and Welding)

    350 Flags, Flag Poles, Banners and Accessories

    360 Floor Covering, Floor Covering Installation and Removal Equipment, and Supplies

    365 Floor Maintenance Machines, Parts and Accessories

    393 Foods: Staple Grocery and Grocer's Misc. Items

    947 Forestry Services

    395 Forms, Continuous: Computer Paper, Form Labels, Snap-out Forms, and Folders for Forms

    405 Fuel, Oil, Grease and Lubricants

    420 Furniture: Cafeteria, Chapel, Dormitory, Household, Library, Lounge, School

    425 Furniture: Office

    430 Gases, Containers, Equipment: Laboratory, Medical, and Welding

    435 Germicides, Cleaners, and Related Sanitation Products for Health Care Personnel

    440 Glass and Glazing Supplies

    445 Hand Tools (Powered and Non-Powered), Accessories and Supplies

    450 Hardware and Related Items

__465 Hospital and Surgical Equipment, Instruments and Supplies

    460 Hose, Accessories, and Supplies: Industrial, Commercial, and Garden

    485 Janitorial Supplies, General Line

    490 Laboratory Eq. and Accessories (For General Analytical and Research Use): Nuclear, Optical, and Physical

    493 Laboratory Eq. and Accessories: Biochemistry, Chemistry, Environmental Science, etc.

    415 Laboratory Furniture

    515 Lawn Maintenance Equipment, Accessories, and Parts (Non-      Agricultural Applications)

    525 Library and Archival Equipment, Machines, and Supplies

    540 Lumber And Related Products

    545 Machinery and Hardware, Industrial

    550 Markers, Plaques, and Traffic Control Devices                 

    555 Marking and Stenciling Devices

    560 Material Handling and Storage Equipment and Allied Items

    220 Measuring, Controlling, Indicating, Monitoring, and Recording Instruments and Supplies

    570 Metals: Bars, Plates, Rods, Sheets, Strips, Structural       Shapes, Tubing, and Fabricated Items

    575 Microfiche and Microfilm Equipment, Accessories, and Supplies                                       

    578 Miscellaneous Products (Not Itemized in Other Classes)

    595 Nursery Stock, Equipment, and Supplies

    600 Office Machines, Equipment and Accessories

    605 Office Mechanical Aids, Small Machines and Apparatuses

    610 Office Supplies: Carbon Paper and Ribbons, All Types

    615 Office Supplies: General

    620 Office Supplies: Erasers, Inks, Leads, Pens, Pencils, etc.

    630 Paint, Protective Coatings, Varnish, Wallpaper, and Related Products

    635 Painting Equipment and Accessories

    640 Paper and Plastic Products, Disposable

    645 Paper (For Office and Print Shop Use)

    650 Park, Playground, Swimming Pool, and Recreational Area  Equipment

    655 Photographic Equipment and Supplies (Not Including Graphic Arts, Microfilm and X-Ray)

    658 Pipe and Tubing

    659 Pipe and Tubing Fittings

    665 Plastics, Resins, Fiberglass: Forming, Laminating, and Molding Equipment, Accessories, and Supplies

    670 Plumbing Equipment, Fixtures, and Supplies

 

    675 Poisons: Agricultural and Industrial

    680 Police Equipment and Supplies

    690 Power Generation Equipment, Accessories, & Supplies

    691 Power Transmission Equipment-Electrical, Mechanical, Air & Hydraulic

    700 Printing Plant Equipment and Supplies (Except Papers)

    715 Publications and Audiovisual Materials (Prepared Materials Only, Not Equipment, Supplies, or Production)

    720 Pumping Equipment and Accessories

    725 Radio Communication, Telephone, and Telecommunication Equipment, Accessories, and Supplies

    735 Rags, Shop Towels, and Wiping Cloths

    971 Real Property Rental or Lease

    740 Refrigeration Equipment and Accessories

    755 Road and Highway Equipment and Parts: Asphalt and Concrete Handling and Processing

    760 Road and Highway Equipment: Earth Handling, Grading, Moving,          Packing, etc.

    765 Road and Highway Equipment (Except Asphalt, Concrete, and Earth Handling Equipment in Classes 755                 and 760)

    745 Road and Highway Building Materials (Asphaltic)

    750 Road and Highway Building Materials (Not Asphaltic)

    770 Roofing Except Wood - see Class 540)

    780 Scales and Weighing Apparatus (see 175 for Lab Balances)

    785 School Equipment and Supplies

    790 Seed, Sod, Soil, and Inoculants

__ 800 Shoes and Boots

    801 Signs, Sign Materials, Sign Making Equipment, and Related      Supplies

    803 Sound Systems, Components, and Accessories: Group Intercom, Music, Public Address, etc.

    805 Sporting and Athletic Goods

    810 Spraying Equipment (Except Household, Nursery Plant, and Paint)

    820 Steam and Hot Water Boilers, Steam Heating, and Power Plant Equipment

    830 Tanks (Metal, Wood, and Synthetic Materials): Mobile, Portable, Stationary, and Underground

    832 Tape (Not Data Processing, Measuring, Optical, Sewing, Sound, or Video)

    840 Television Equipment and Accessories

    845 Testing Apparatus and Instruments (Not for Electrical or Electronic Measurements)

    855 Theatrical Equipment and Supplies

    863 Tires and Tubes

    870 Venetian Blinds, Awnings, and Shades

    880 Visual Education Equipment and Supplies (Except Projection Lamps - see Class 285)

__883 Voice Response Systems

    885 Water and Sewer Treating Chemicals

    890 Water Supply and Sewage Treatment Eq. (Not for Air Conditioning, Steam Boiler, or Lab Reagent Water)

    895 Welding Equipment and Supplies

 

 

Revised 09/07