Neighborhood Sustainability Grants

Neighborhood Sustainability Grants


The Neighborhood Sustainability Grant was created to inspire creative projects that enhance community sustainability efforts. The grant seeks to foster community partnerships that promote sustainable and healthy lifestyles. The Neighborhood Sustainability Grant is funded through the Environmental Management Fee and Water Services Fees. Generally, the Environmental Management Fee funds “Sustainability” projects and the Water Services Fees fund “Water Conservation” projects.  Annual funding for the grant is subject to availability and is determined according to Sustainability Priority Areas. Grant applications will be accepted once per year on or by May 1st of the calendar year.

Sustainability Priority Areas

 
  • Creating neighborhood gardens and education on local food systems.
  • Providing instruction/assistance with personal gardens and rainwater collection.
  • Promoting walking and biking as transportation to build strong neighborhood relationships.
  • Educating citizens about local ecosystems, plants, birds, and animals.
  • Restoring local ecosystems, including wetlands, waterways, grasslands, and forests.
  • Creating or enhancing climate resiliency education and adaptation programs.
  • Reducing waste production and source reduction or increase recycling and composting.
  • Creating or enhancing programs to allow neighbors to share their knowledge and skill sets.
  • Assisting with specific or general water and energy conservation or water quality protection.
  • Reducing potable water use through efficiency measures, native landscaping, or rainwater harvesting.

Guidelines for Neighborhood Sustainability Projects


Eligibility:
Individuals, groups of individuals, community groups, educational groups, and not-for-profit organizations (501 C-3) whose projects are within Flagstaff city limits.

Grant Awards:
Preference will be given to proposed projects that include the objectives listed below. Discuss the objective(s) that applies to your project. Proposals in excess of $2,000 will not be considered.

Project Objectives:
  • Educational or outreach, either as an integral part of the project (e.g., workshops) or to communicate the benefits of a specific project to a broader audience.
  • Volunteer engagement or management.
  • Building community partnerships.
  • Historical connection to the community.
  • Improvement and/or expansion of an existing project.
Requirements:
  • Applicants are required to abide by all City, State, and Federal laws and regulations.
  • The work must be completed within twelve (12) months of the grant being awarded, otherwise a formal justified extension must be requested.
  • All Water Conservation projects must include an estimation of total water usage on the property where the project will occur and a narrative explaining how the project will save water.
  • Installation of City of Flagstaff water or sewer infrastructure is outside the scope of this grant.
  • All application materials will be considered public information.
  • Successful applicants must:
    • Meet with Commission grant liaison or City staff within the first month of the project start date to review the project timeline and goals;
    • Provide photo and or video documentation of the project;  
    • Provide a final report 30 days following the completion project [a final report template will be provided]);
    • Provide documentation of expenses (e.g., scanned copies of all expense receipts [PDF format]);
    • Provide a project completion presentation to the Sustainability Commission during the July meeting.
If awarded, grant funds may not be used for:
  • Pay compensation, salaries, commissions, fees, prizes, premiums, or similar expenses.
  • Purchase land or buildings.
  • Match or augment City-funded projects.

Application Review and Disbursement Process


The Sustainability Commission in partnership with the Sustainability Program will review grant applications and determine awards.

  • Complete applications may be submitted once per year on or by May 1st of the calendar year to be considered during the next Sustainability Commission meeting (please check City of calendar of events). Applicants will have 5-7 minutes to provide an overview of their project at the Sustainability Commission meeting.
  • Successful applicants must submit a W-9 tax form to SustainabilityGrant@flagstaffaz.gov. Once submitted, applicants will receive grant funds in the form of a check between six and eight weeks.
  • The Sustainability Commission and Sustainability Program will use the following evaluation criteria:
    • Clarity and completion of the application;
    • The project conforms with guidelines;
    • Feasibility of the project budget and schedule;
    • Alignment with the Sustainability Commission Priority Areas, and;
    • Project longevity.
    • The Sustainability Commission and Sustainability Program reserve the right, solely at their discretion, to:
      • Refuse an application in whole or in part, for any reason, or;
      • Require additional information from the applicant prior to deciding.
      • If the project does not meet the intent of the original application and award of funds, the applicant will be required to return part or all of funds dispersed.
      • The City of Flagstaff reserves the right to remove any physical installations or improvements on public land at any time without compensation.

Submit an Application

 
All applications must be submitted using SurveyMonkey (coming April 2019). Until SurveyMonkey is available, please send your application as a single PDF to SustainabilityGrant@flagstaffaz.gov.

We strongly recommend that you complete application questions in an offline platform (PDF or Word). Once you are finished, please copy and paste your responses into SurveyMonkey (coming April 2019) to avoid loss of information due to potential internet connection issues.

A PDF of the grant application is available here: Neighborhood Sustainability Grant