Neighborhood Sustainability Grants

The Neighborhood Sustainability Grant was created to inspire creative projects that enhance community sustainability efforts. The grant seeks to foster community partnerships that promote sustainable and healthy lifestyles. The Neighborhood Sustainability Grant is funded through the Environmental Management Fee and Water Services Fees. Generally, the Environmental Management Fee funds “Sustainability” projects and the Water Services Fees fund “Water Conservation” projects.  Annual funding for the grant is subject to availability and is determined according to Sustainability Priority Areas.


The 2019 grant cycle is open through 11:59pm on May 15th, 2019. Download full application instructions in PDF or Word formats. Complete applications must be submitted using SurveyMonkey.



Sustainability Priority Areas

 
  • Creating neighborhood gardens and education on local food systems.
  • Providing instruction/assistance with personal gardens and rainwater collection.
  • Promoting walking and biking as transportation to build strong neighborhood relationships.
  • Educating citizens about local ecosystems, plants, birds, and animals.
  • Restoring local ecosystems, including wetlands, waterways, grasslands, and forests.
  • Creating or enhancing climate resiliency education and adaptation programs.
  • Reducing waste production and source reduction or increase recycling and composting.
  • Creating or enhancing programs to allow neighbors to share their knowledge and skill sets.
  • Assisting with specific or general water and energy conservation or water quality protection.
  • Reducing potable water use through efficiency measures, native landscaping, or rainwater harvesting.

Guidelines for Neighborhood Sustainability Projects


Eligibility:
Individuals, groups of individuals, community groups, educational groups, and not-for-profit organizations (501 C-3) whose projects are within Flagstaff city limits.

Grant Awards:
Preference will be given to proposed projects that include the objectives listed below. Discuss the objective(s) that applies to your project. Proposals in excess of $2,000 will not be considered.

Project Objectives:
  • Educational or outreach, either as an integral part of the project (e.g., workshops) or to communicate the benefits of a specific project to a broader audience.
  • Volunteer engagement or management.
  • Building community partnerships.
  • Historical connection to the community.
  • Improvement and/or expansion of an existing project.
Requirements:
  • Applicants are required to abide by all City, State, and Federal laws and regulations.
  • The work must be completed within twelve (12) months of the grant being awarded, otherwise a formal justified extension must be requested.
  • Applicants may apply for either Water Conservation or Sustainability grant funds (not both).
  • All Water Conservation projects must include an estimation of total water usage on the property where the project will occur and a narrative explaining how the project will save water.
  • Installation of City of Flagstaff water or sewer infrastructure is outside the scope of this grant.
  • All application materials will be considered public information.
  • Disclose any conflict of interest.
If awarded, grant funds may not be used for:
  • Pay compensation, salaries, commissions, fees, prizes, premiums, or similar expenses.
  • Purchase land or buildings.
  • Match or augment City-funded projects.

Application Review and Disbursement Process


The Sustainability Commission in partnership with the Sustainability Program will review grant applications and determine awards.

  • Complete applications may be submitted once per year on or by May 15th of the calendar year.
  • The Commission reviews all grant applications and determines awards during the May and June meetings. Water Conservation projects are reviewed in May and Sustainability projects in June. 
  • Attendance at the corresponding Sustainability Commission meeting is mandatory to be considered for a grant.
    • Applicants will have 5-7 minutes to provide an overview of their project.
  • Sustainability Commission meetings are held from 4:30-6:30pm on the fourth Thursday of the month at City Hall (211 W. Aspen Avenue). Please refer to the Sustainability Commission webpage for meeting dates and agendas. 
  • The Sustainability Commission and Sustainability Program will use the following evaluation criteria:
    • Clarity and completion of the application;
    • The project conforms with guidelines;
    • Feasibility of the project budget and schedule;
    • Alignment with the Sustainability Commission Priority Areas, and;
    • Project longevity.
  • The Sustainability Commission and Sustainability Program reserve the right, solely at their discretion, to:
    • Refuse an application in whole or in part, for any reason, or;
    • Require additional information from the applicant prior to deciding.
  • If the project does not meet the intent of the original application and award of funds, the applicant will be required to return part or all of funds dispersed.
  • The City of Flagstaff reserves the right to remove any physical installations or improvements on public land at any time without compensation.

Requirements for Successful Applicants 
​Successful Applicants must:
  • Submit a W-9 tax form to SustainabilityGrant@flagstaffaz.gov. Once submitted, applicants will receive grant funds in the form of a check between six and eight weeks. 
  • Meet with Commission grant liaison or City staff within the first month of the project start date to review the project timeline and goals; 
  • Provide a final report through SurveyMonkey 30 days following the completion project, including:
    • Photo or video documentation of the project; 
    • Documentation of expenses (e.g., scanned copies of all expense receipts [PDF format]);
  • Provide a project completion presentation to the Sustainability Commission during the July meeting of the following year. Presentations must: 
    • Be 5-7 minutes in length, and; 
    • Highlight project accomplishments, new partnerships, project sustainability, and challenges/difficulties faced. Photos are encouraged.
Submit an Application 


All applications must be submitted using SurveyMonkey no later than 11:59pm on May 15, 2019.

We strongly recommend that you complete application questions in an offline platform to avoid loss of information due to potential internet connection issues. Please copy and paste your responses into SurveyMonkey. 

Below are PDF and Word versions of the grant application:

PDF: Neighborhood Sustainability Grant Application
Word: Neighborhood Sustainability Grant Application