Meeting Protocols & Information

Council Without Masks

Attention

In-person audiences at city council meetings have been suspended until further notice.

The meetings will continue to be live-streamed on the city's website.

Please refer to the Official Meeting Agenda for meeting times and additional information.

Public Comment Protocol

The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.

Submit Comment

All public comments will be taken either telephonically or accepted as a written comment.

Public comments should be submitted to email Public Comment.

Provide Information

If you wish to address the City Council with a public comment by phone you must submit the following information:

  • First and Last Name
  • Phone Number
  • Agenda Item number you wish to speak on

If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.

Additional Information

All comments submitted otherwise will be considered written comments and will be documented into the record as such.

If you wish, you may email Mayor and Council.

City Council Meetings

Meetings of the Flagstaff City Council are governed by the Arizona Revised Statutes Section 38-431 (commonly referred to as the Open Meeting Law). In compliance with Section 38-431.01(G) a link to the Arizona State Attorney General's Handbook Section regarding the Open Meeting Law is available. Additionally, information regarding Conflict of Interest is available from their office.

The City Council has adopted Rules of Procedure (PDF) for the conduct of their meetings.

Documents

The Current Working Calendar is provided as a courtesy to the public; however, this is a fluid document and changes daily. The document will be updated every Friday afternoon once Council agendas/packets are distributed.

Council Meetings

City Council meetings take place on Tuesday afternoons at 3 pm. 

Executive Sessions

An executive session is a closed meeting held for the purpose of discussing certain limited matters including legal, real estate, and personnel issues, as defined in A.R.S. Section 39-431.03. Executive sessions are generally scheduled every other Tuesday beginning at 4:30 pm. No formal action is taken at an executive session; it is for the purpose of discussion and providing information or advice from staff to Council and informal direction from Council to staff. All formal action is taken at a regular council meeting.

Special Meetings

This category provides for the posting of miscellaneous meetings held by the City Council, such as neighborhood meetings or town halls.

Public Notices

These are notices of functions at which a quorum of the City Council may be attending, but City business is not transacted at these times.

Agendas

Agendas for the regular meetings and work sessions are posted the preceding week at City Hall and also on the City's website. All notices are posted at least 24 hours prior to the meeting/function, in accordance with Arizona Revised Statutes. From time to time, agendas may not be available due to technical difficulties. The official posting site is on the City Council Bulletin Board located on the first floor in City Hall.

Sign up to receive notification when agendas have been posted to the website.

Meeting Video

Videos for City Council meetings have replaced action summaries. They are maintained on the City's website for several years. To obtain minutes that are not accessible on the website, contact the City Clerk, Stacy Saltzburg, at 928-213-2077.