IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE
The meetings will continue to be live streamed on the city's website.
Please refer to the Official Meeting Agenda for meeting times and additional information.
PUBLIC COMMENT PROTOCOL
The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.
All public comments will be taken either telephonically or accepted as a written comment.
Public comments should be submitted to firstname.lastname@example.org
If you wish to address the City Council with a public comment by phone you must submit the following information:
- First and Last Name
- Phone Number
- Agenda Item number you wish to speak on
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
If you wish to email Mayor and Council directly you may do so at email@example.com
Meetings of the Flagstaff City Council are governed by the Arizona Revised Statutes §38-431 (commonly referred to as the Open Meeting Law). In compliance with §38-431.01(G) a link to the Arizona State Attorney General's Handbook Section regarding the Open Meeting Law is available. Additionally, information regarding Conflict of Interest is available from their office.
The City Council has adopted Rules of Procedure for the conduct of their meetings.
AGENDAS: 2012 AND PRIOR MINUTES: 2012 AND PRIOR PUBLIC NOTICES
The Current Working Calendar is provided as a courtesy to the public; however, this is a fluid document and changes daily. The document will be updated every Friday afternoon once Council agendas/packets are distributed.
- 4:30 pm: This meeting is for routine, non-controversial business items needing little or no discussion. After the business is completed, the meeting is recessed.
- 6:00 pm: The meeting is reconvened for the items where substantial citizen input and extended Council discussion is anticipated. There may also be carryover items from the 4:30 p.m. meeting.
Work Sessions: Regular work sessions are held on the second and fourth Tuesdays at 6:00 p.m. to discuss the following week’s Council meeting agenda and/or other special topics, briefings and presentations. In those months with five Tuesdays, the fourth Tuesday meeting will be cancelled and will be held on the fifth Tuesday.
Executive Sessions: An executive session is a closed meeting held for the purpose of discussing certain limited matters including legal, real estate, and personnel issues, as defined in A.R.S. §39-431.03. Executive sessions are generally scheduled every other Tuesday beginning at 4:30 p.m. No formal action is taken at an executive session; it is for the purpose of discussion and providing information or advice from staff to Council and informal direction from Council to staff. All formal action is taken at a regular council meeting.
Special Meetings: This category provides for the posting of miscellaneous meetings held by the City Council, such as neighborhood meetings or town halls.
Public Notices: These are notices of functions at which a quorum of the City Council may be attending, but City business is not transacted at these times.
Agendas: Agendas for the regular meetings and work sessions are posted the preceding week at City Hall and also on the City’s website. All notices are posted at least 24 hours prior to the meeting/function, in accordance with Arizona Revised Statutes. From time to time, agendas may not be available due to technical difficulties. The official posting site is on the City Council Bulletin Board located on the first floor in City Hall.
Meeting Video: Videos for City Council meetings have replaced action summaries. They are maintained on the City’s website for several years. To obtain minutes that are not accessible on the website, contact the City Clerk, Stacy Saltzburg, at (928) 213-2077.