Doing Business With Us

Responsibilities

The Purchasing Division is responsible for reviewing any proposed purchase of goods, services, lease, lease/purchase, maintenance or repairs of tangible property, construction, and the sale of surplus property to ensure that the transaction(s) comply with the City Charter, as well as all applicable federal and state statutes.

The Purchasing Division is also responsible for document processing of all public works construction and maintenance projects, including the design, construction, remodeling, maintenance, and repair of City buildings, in conjunction with the City's Capital Improvements Division.

Contact

The information presented has been developed as a general guide and may not answer all your questions. Please call 928-213-2206, email purchasing@flagstaffaz.gov, or write the City of Flagstaff's Purchasing Division for additional information:

City of Flagstaff
211 West Aspen Avenue
Flagstaff, AZ 86001

Procurement Policy

Due to the substantial amount of money involved, purchasing for the City of Flagstaff is guided by several established policies based on the following:

• To conduct all procurement in accordance with applicable federal, state, and local laws; City Charter, and purchasing regulations.
• To obtain goods and services at the lowest overall cost consistent with the quality required to meet the needs of the City.
• To maximize competition and provide all interested and qualified vendors with the opportunity to offer their products or services to the City of Flagstaff.
• To treat all vendors fairly throughout the entire purchasing process, from the solicitation phase to contract award, contract administration, and contract management.

Who Purchases

The City of Flagstaff has a centralized purchasing division. The Purchasing Division is the authority for all purchases. Vendors shall not make sales to City employees without a purchase order approved by the Purchasing Division.

Employees outside of purchasing do not have the authority to commit City of Flagstaff funds.

Written Correspondence

Written correspondence should be submitted to the Buyer assigned to the project.

Purchasing Division
City of Flagstaff
211 West Aspen Avenue
Flagstaff, Arizona 86001

How to Become an Eligible Vendor

All vendors who are interested in doing business with the City of Flagstaff can find more information under Vendor Registration.