CITY OF FLAGSTAFF

Purchasing Division

211 West Aspen Avenue

Flagstaff, Arizona 86001

Persons or firms interested in being notified of bids and quotations need to properly complete the enclosed application and return to the Purchasing Division.

The bid list application process is designed to two stages. Failure to complete any of the required information may result in your omission from the bid lists.

Part I of the Bid List Application Form provides the City with the required information about your business and your selected commodities and service. It is important that you check only those categories you can currently provide. Three-digit classes 005 through 898 list commodities, while all 900 classes are services.

Part II of the process is mailed after Part I is received by the City. This form provides a detailed listing of sub-categories from the commodities categories you selected on the Part I process. Part II of the process enables the City to direct bid information of those specific commodities/services of interest to you.

Please note Part II of the process must be completed and returned to the City to ensure you will receive bid information.

You may add or delete categories of commodities/services at any time by submitting an updated application.

A vendor who fails to respond to three invitations for bids, requests for proposals or quotations will be removed from the bid list for that service or commodity. If a vendor does not wish to submit a bid or quotation, the vendor needs to notify Purchasing that they are submitting a no bid response(s) with an explanation, in order to remain on the bid list

Please notify the City of Flagstaff, Purchasing Department immediately of any changes to your bid application. This includes change of name, address or telephone number, changes in personnel listed on this application, and addition or deletion of items you are interested in providing.

The City’s receipt and processing of your application is not a guarantee that you will receive all bid invitations. You may check periodically with the Purchasing Office for bids in process or the Flagstaff local newspaper.

The Purchasing Division is located at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona 86001, Telephone number (928) 779-7619.

Thank you for your interest and we look forward to hearing from you.

Sincerely,

Rick Compau, C.P. M.

Purchasing Director

PURCHASING DIVISION

211 W. Aspen Avenue

Flagstaff, Arizona 86001

Tele: (928) 779-7619

Fax: (928) 779-7656

www.flagstaff.az.gov

VENDOR APPLICATION

Business Name:
Mailing Address:			Remittance Address:
City:			City:
State: ZIP:			State: ZIP:
Telephone Number: Fax Number:			Telephone Number: Fax Number:
Contact:			Title
E-Mail Address:
Federal Tax I.D. or Social Security Number:
Minimum Order: $
Terms: Discount % if paid within days. Net Due: days
Type of Organization (Check One):
Individual
Corporation, Incorporated Under Laws of the State of:	Partnership	Non-Profit Organization		How long in present business?
If a Corporation or Partnership, please complete:
Persons Authorized to Sign Bids, Offers and Contracts (Indicate if Agent):
Name
Title

Persons to Contact on Billing:
Name					Title
Construction: Arizona Contractor License Number:
Arizona Sales Tax or Use Tax Number:	Retail Dealer		Service	Wholesale Dealer			Manufacturer			Consultant Professional Services
City Sales Tax Number: City of:			Bondable: Yes:			No:			Current Maximum Amount: $
I hereby certify that information supplied herein is correct.
Print Name and Title
President:		Signature te						Date
Vice-President:
Purchasing only*
Date Rec’d:
Int:

General Information

Persons or firms interested in being add to the City of Flagstaff’s vender’s mailing list must properly complete and return this application to the Purchasing Division. This form provides the City with information about your business and commodities and service your business can provide. It is important that you check only those categories you can currently offer.

Upon receipt of this form, the Purchasing Division will send a detailed sub commodity list for each category selected.

After proper completion of both parts of the Vendor Application, your firm will be added to the bidders list. Any vendor who fails to respond to three invitations for bids, request for proposals or quotations will be removed from the bid list for that service or commodity. If a vendor does not wish to submit a bid on a particular invitation, proposal, or quotation, then the vendor needs to notify Purchasing that they are submitting a “no bid” and reason(s), in order to remain on the bid list.

Please notify the City of Flagstaff Purchasing Department immediately of any changes to your bid application. This includes change of name, address or telephone number, changes in personnel listed on this application, and addition or deletion of items your are interested in providing.

The Purchasing Division is located at City Hall, 211 West Aspen Avenue, Flagstaff, Arizona 86001, telephone 928/779-7619.

Thank you for your interest and we look forward to hearing from you.

SERVICES

**PLEASE PLACE A CHECK MARK BY THE SERVICES YOU ARE INTERESTED IN PROVIDING

__ 918 Archeological

__906 Architect and Other Professional Design Services (for Construction Coverage see Public Works, Class 968)

__ 907 Architectural and Engineering Services, Non-Professional

__908 Bookbinding, Rebinding, and Repairing

__909 Building Construction Services Equipment, Furnishings, Work Covered by Building Construction Contracts

__910 Building Maintenance and Repair Services: Custodial

__912 Construction Services, General

__913 Construction Services, Heavy

__914 Construction Services, Trade (New Construction)

__918 Consulting Services

__920 Data Processing Services and Software

__924 Educational Services

__925 Engineering Services, Professional

__926 Environmental & Ecological Services

__929 Eq. Maintenance, Reconditioning, & Repair Services - Agricultural, Heavy Industrial Eq., and Marine Eq.

__931 Eq. Maintenance, Reconditioning, & Repair Services: Appliance, Athletic & Furniture

__934 Eq. Maintenance, Reconditioning, and Repair Services: Laundry, Lawn, Painting, Plumbing, and Spraying Eq.

__936 Eq. Maintenance, Reconditioning, and Repair Services - General Equipment

__939 Eq. Maintenance, Reconditioning, and Repair Services - Office, Photographic, and Radio/Television Equipment

__928 Eq. Maintenance, Reconditioning, and Repair Services - Automobiles, Trucks, Trailers, Transit Buses and Other Vehicles

__941 Equipment Maintenance, Reconditioning, and Repair Services - Power Generation

__946 Financial Services

__947 Forestry Services

__948 Health Related Services (Not Including Human Services - see 952)

__952 Human Services

__953 Insurance, All Types

__954 Laundry and Dry Cleaning Services

__956 Library Services (Excluding Class 908 - Bookbinding, Rebinding, and Repairing)

__958 Management Services: Airport Management, Cemetery, Computer Management, Construction, etc.

__988 Park Area, Grounds, Roadside, and Recreational Area Services

__964 Personnel, Temporary (Employment Agency Services)

__655 Photographic Equipment and Supplies (Not Including Graphic Arts, Microfilm and X-Ray)

__965 Printing Preparations: Etching, Photoengraving, and Preparation of Mats, Negatives and Plates

Services Continued

__966 Printing, Publishing, Silk Screening Production, and Typesetting

__968 Public Works, Construction, and Related Services

__971 Real Property Rental or Lease

__975 Rental or Lease Services of Equipment - Agricultural, Aircraft, & Automotive Heavy Equipment

__977 Rental or Lease Services of Equipment - Appliances, Film, Furniture, Hardware, and Floor Coverings

__981 Rental or Lease of Equipment - General Equipment

__983 Rental or Lease Services of Equipment - Janitorial, Laundry, Lawn, Painting, Spraying, and Textile Eq.

__984 Rental or Lease Services of Equipment - Computer, Data Processing, and Word Processing Equip.

__985 Rental or Lease Services of Equipment - Office, Photographic, Printing, Radio/Television/Telephone Equipment

__998 Sale of Surplus and Obsolete Items

__989 Sampling & Sample Preparation Services

__990 Security, Fire, Safety, and Emergency Services

__961 Services, Professional, Misc.: Temporary Personnel, Fleet Management, Laboratory & Field Testing, Translation Services, Sign Painting, Marketing Services, Legal Services, etc.

__962 Services, Misc. Freight, Hauling

__992 Testing and Calibration Services

REVISED 03/2007

COMMODITY LIST

**PLEASE PLACE A CHECK MARK BY THE ITEMS YOU ARE INTERESTED IN SUPPLYING

005 Abrasives

010 Acoustical Tile, Insulating Materials and Supplies

020 Agricultural Equipment, Implements and Accessories

022 Agricultural Implement and Accessory Parts

025 Air Compressors and Accessories

031 Air Conditioning, Heating, and Ventilating: Equipment, Parts, and Accessories (See Related Items in 740)

035 Aircraft and Airport, Equipment, Parts, and Supplies

037 Amusement, Decorations, Entertainment, Toys, etc.

045 Appliances and Equipment, Household Type

050 Art Equipment and Supplies

052 Art Objects

055 Automotive Accessories for Automobiles, Buses, Trucks, etc.

065 Automotive Bodies, Accessories, and Parts

060 Automotive Maintenance Items and Repair/Replacement Parts

075 Automotive Shop Equipment and Supplies

070 Automotive Vehicles and Related Transportation Equipment

080 Badges, Emblems, Name Tags and Plates, Jewelry, etc.

085 Bags, Bagging, Ties, and Erosion Control Equipment

100 Barrels, Drums, Kegs, and Containers

105 Bearings (Except Wheel Bearings and Seals - See Class 060)

110 Belts and Belting: Conveyor, Elevator, Power Transmission, and V-Belts

115 Biochemicals, Research

120 Boats, Motors, and Marine and Wildlife Supplies

125 Bookbinding Supplies

135 Bricks and Other Clay Products, Refractory Materials, and Stone Products

145 Brushes (Not Otherwise Classified)

150 Builder's Supplies

910 Building Maintenance and Repair Services: Custodial

155 Buildings and Structures: Fabricated and Pre-fabricated

175 Chemical Laboratory Equipment and Supplies

180 Chemical Raw Materials (In large Quantities Primarily for Manufacturing Janitorial and Laundry Products)

190 Chemicals and Solvents, Commercial (In Bulk)

192 Cleaning Compositions, Detergents, Solvents, and Strippers - Prepackaged

195 Clocks, Timers, Watches, and Jewelers' and Watchmakers' Tools and Equipment

200 Clothing, Apparel, Uniforms, and Accessories

207 Computer Accessories and Supplies

204 Computer Hardware and Peripherals for Microcomputers

206 Computer Hardware and Peripherals for Mini and Mainframe Computers

208 Computer Software for Microcomputers (Preprogrammed)

209 Computer Software for Mini and Mainframe Computers (Preprogrammed)

210 Concrete and Metal Culverts, Pilings, Septic Tanks, Accessories and Supplies

225 Coolers, Drinking Water (Water Fountains)

015 Copying and Addressing Machine Supplies

232 Crafts, General

233 Crafts, Specialized

240 Cutlery, Dishes, Flatware, Glassware, Trays, Utensils, and Supplies

255 Decals and Stamps

265 Draperies, Curtains and Upholstery Material (Including Automobile)

269 Drugs & Pharmaceuticals

280 Electrical Cables and Wires (Not Electronic)

285 Electrical Equipment and Supplies (Except Cable and Wire)

287 Electronic Components, Replacement Parts, and Accessories; and Miscellaneous Electronic Equipment

295 Elevators and Escalators, Building Type

290 Energy Collecting Equipment and Accessories: Solar and Wind

305 Engineering Equipment, Surveying Equipment, Drawing Instruments, and Supplies

310 Envelopes, Plain or Printed

315 Epoxy Based Formulations for Adhesives, Coatings, and Related Agents

320 Fastening, Packaging, Strapping, Tying Equipment and Supplies

330 Fencing

335 Fertilizers and Soil Conditioners

340 Fire Protection Equipment and Supplies

345 First Aid and Safety Equipment and Supplies (Except Nuclear and Welding)

350 Flags, Flag Poles, Banners and Accessories

360 Floor Covering, Floor Covering Installation and Removal Equipment, and Supplies

365 Floor Maintenance Machines, Parts and Accessories

393 Foods: Staple Grocery and Grocer's Misc. Items

947 Forestry Services

395 Forms, Continuous: Computer Paper, Form Labels, Snap-out Forms, and Folders for Forms

405 Fuel, Oil, Grease and Lubricants

420 Furniture: Cafeteria, Chapel, Dormitory, Household, Library, Lounge, School

425 Furniture: Office

430 Gases, Containers, Equipment: Laboratory, Medical, and Welding

435 Germicides, Cleaners, and Related Sanitation Products for Health Care Personnel

440 Glass and Glazing Supplies

445 Hand Tools (Powered and Non-Powered), Accessories and Supplies

450 Hardware and Related Items

__465 Hospital and Surgical Equipment, Instruments and Supplies

460 Hose, Accessories, and Supplies: Industrial, Commercial, and Garden

485 Janitorial Supplies, General Line

490 Laboratory Eq. and Accessories (For General Analytical and Research Use): Nuclear, Optical, and Physical

493 Laboratory Eq. and Accessories: Biochemistry, Chemistry, Environmental Science, etc.

415 Laboratory Furniture

515 Lawn Maintenance Equipment, Accessories, and Parts (Non- Agricultural Applications)

525 Library and Archival Equipment, Machines, and Supplies

540 Lumber And Related Products

545 Machinery and Hardware, Industrial

550 Markers, Plaques, and Traffic Control Devices

555 Marking and Stenciling Devices

560 Material Handling and Storage Equipment and Allied Items

220 Measuring, Controlling, Indicating, Monitoring, and Recording Instruments and Supplies

570 Metals: Bars, Plates, Rods, Sheets, Strips, Structural Shapes, Tubing, and Fabricated Items

575 Microfiche and Microfilm Equipment, Accessories, and Supplies

578 Miscellaneous Products (Not Itemized in Other Classes)

595 Nursery Stock, Equipment, and Supplies

600 Office Machines, Equipment and Accessories

605 Office Mechanical Aids, Small Machines and Apparatuses

610 Office Supplies: Carbon Paper and Ribbons, All Types

615 Office Supplies: General

620 Office Supplies: Erasers, Inks, Leads, Pens, Pencils, etc.

630 Paint, Protective Coatings, Varnish, Wallpaper, and Related Products

635 Painting Equipment and Accessories

640 Paper and Plastic Products, Disposable

645 Paper (For Office and Print Shop Use)

650 Park, Playground, Swimming Pool, and Recreational Area Equipment

655 Photographic Equipment and Supplies (Not Including Graphic Arts, Microfilm and X-Ray)

658 Pipe and Tubing

659 Pipe and Tubing Fittings

665 Plastics, Resins, Fiberglass: Forming, Laminating, and Molding Equipment, Accessories, and Supplies

670 Plumbing Equipment, Fixtures, and Supplies

675 Poisons: Agricultural and Industrial

680 Police Equipment and Supplies

690 Power Generation Equipment, Accessories, & Supplies

691 Power Transmission Equipment-Electrical, Mechanical, Air & Hydraulic

700 Printing Plant Equipment and Supplies (Except Papers)

715 Publications and Audiovisual Materials (Prepared Materials Only, Not Equipment, Supplies, or Production)

720 Pumping Equipment and Accessories

725 Radio Communication, Telephone, and Telecommunication Equipment, Accessories, and Supplies

735 Rags, Shop Towels, and Wiping Cloths

971 Real Property Rental or Lease

740 Refrigeration Equipment and Accessories

755 Road and Highway Equipment and Parts: Asphalt and Concrete Handling and Processing

760 Road and Highway Equipment: Earth Handling, Grading, Moving, Packing, etc.

765 Road and Highway Equipment (Except Asphalt, Concrete, and Earth Handling Equipment in Classes 755 and 760)

745 Road and Highway Building Materials (Asphaltic)

750 Road and Highway Building Materials (Not Asphaltic)

770 Roofing Except Wood - see Class 540)

780 Scales and Weighing Apparatus (see 175 for Lab Balances)

785 School Equipment and Supplies

790 Seed, Sod, Soil, and Inoculants

__ 800 Shoes and Boots

801 Signs, Sign Materials, Sign Making Equipment, and Related Supplies

803 Sound Systems, Components, and Accessories: Group Intercom, Music, Public Address, etc.

805 Sporting and Athletic Goods

810 Spraying Equipment (Except Household, Nursery Plant, and Paint)

820 Steam and Hot Water Boilers, Steam Heating, and Power Plant Equipment

830 Tanks (Metal, Wood, and Synthetic Materials): Mobile, Portable, Stationary, and Underground

832 Tape (Not Data Processing, Measuring, Optical, Sewing, Sound, or Video)

840 Television Equipment and Accessories

845 Testing Apparatus and Instruments (Not for Electrical or Electronic Measurements)

855 Theatrical Equipment and Supplies

863 Tires and Tubes

870 Venetian Blinds, Awnings, and Shades

880 Visual Education Equipment and Supplies (Except Projection Lamps - see Class 285)

__883 Voice Response Systems

885 Water and Sewer Treating Chemicals

890 Water Supply and Sewage Treatment Eq. (Not for Air Conditioning, Steam Boiler, or Lab Reagent Water)

895 Welding Equipment and Supplies

Revised 09/07