CITY OF
Purchasing Division
Persons or firms interested in
being notified of bids and quotations need to properly complete the enclosed
application and return to the Purchasing Division.
The bid list application process
is designed to two stages. Failure to
complete any of the required information may result in your omission from the
bid lists.
Part I of the Bid List
Application Form provides the City with the required information about your
business and your selected commodities and service. It is important that you check only those
categories you can currently provide.
Three-digit classes 005 through 898 list commodities, while all 900
classes are services.
Part II of the process is mailed
after Part I is received by the City.
This form provides a detailed listing of sub-categories from the
commodities categories you selected on the Part I process. Part II of the process enables the City to
direct bid information of those specific commodities/services of interest to
you.
Please note Part II of the
process must be completed and returned to the City to ensure you will receive
bid information.
You may add or delete categories
of commodities/services at any time by submitting an updated application.
A vendor who fails to respond to
three invitations for bids, requests for proposals or quotations will be
removed from the bid list for that service or commodity. If a vendor does not wish to submit a bid or
quotation, the vendor needs to notify Purchasing that they are submitting a no
bid response(s) with an explanation, in order to remain on the bid list
Please notify the City of
The City’s receipt and processing
of your application is not a guarantee that you will receive all bid
invitations. You may check periodically
with the Purchasing Office for bids in process or the
The Purchasing Division is
located at City Hall,
Thank you for your interest and
we look forward to hearing from you.
Sincerely,
Purchasing Director
PURCHASING DIVISION
211
Tele: (928) 779-7619
Fax: (928) 779-7656
www.flagstaff.az.gov
VENDOR APPLICATION
Business Name: |
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Mailing Address: |
Remittance Address: |
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City: |
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State: ZIP: |
State: ZIP: |
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Telephone Number: Fax Number: |
Telephone Number: Fax Number: |
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Contact: |
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E-Mail Address: |
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Federal Tax I.D. or Social
Security Number: |
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Minimum Order: $ |
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Terms: Discount
% if paid within days. Net Due: days |
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Type of Organization (Check
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Individual |
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Corporation, Incorporated Under Laws of the State of: |
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Partnership |
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Non-Profit Organization |
How long in present business? |
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If a Corporation or Partnership, please complete: |
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Persons Authorized to Sign
Bids, Offers and Contracts (Indicate if Agent): |
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Name |
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Title |
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Persons to Contact on Billing: |
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Construction: |
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Retail Dealer |
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Service |
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Wholesale Dealer |
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Manufacturer |
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Consultant Professional Services |
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City Sales Tax
Number: City of: |
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Bondable: Yes: |
No: |
Current Maximum Amount: $ |
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I hereby certify that information supplied herein is correct. |
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Print Name and Title |
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President: |
Signature te |
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Vice-President: |
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Purchasing only* |
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Date
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Int: |
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General Information
Persons or firms interested in
being add to the City of
Upon receipt of this form, the
Purchasing Division will send a detailed sub commodity list for each category
selected.
After proper completion of both
parts of the Vendor Application, your firm will be added to the bidders list.
Any vendor who fails to respond to three invitations for bids, request for
proposals or quotations will be removed from the bid list for that service or
commodity. If a vendor does not wish to submit a bid on a particular
invitation, proposal, or quotation, then the vendor needs to notify Purchasing
that they are submitting a “no bid” and reason(s), in order to remain on the
bid list.
Please notify the City of
Flagstaff Purchasing Department immediately of any changes to your bid
application. This includes change of name, address or telephone number, changes
in personnel listed on this application, and addition or deletion of items your
are interested in providing.
The Purchasing Division is
located at City Hall,
Thank you for your interest and
we look forward to hearing from you.
SERVICES
**PLEASE PLACE A
CHECK MARK BY THE SERVICES YOU ARE INTERESTED IN PROVIDING
__ 918
Archeological
__906 Architect and Other Professional Design Services (for
Construction Coverage see Public Works, Class 968)
__ 907 Architectural and Engineering Services, Non-Professional
__908 Bookbinding, Rebinding, and Repairing
__909 Building
Construction Services Equipment, Furnishings, Work Covered by Building
Construction Contracts
__912 Construction Services, General
__913 Construction Services, Heavy
__914 Construction Services, Trade (New Construction)
__918 Consulting Services
__920 Data Processing Services and Software
__924 Educational Services
__925 Engineering Services, Professional
__926 Environmental & Ecological Services
__929 Eq. Maintenance, Reconditioning, & Repair Services -
Agricultural, Heavy Industrial Eq., and Marine Eq.
__931 Eq. Maintenance, Reconditioning, & Repair Services:
Appliance, Athletic & Furniture
__934 Eq.
Maintenance, Reconditioning, and Repair Services: Laundry, Lawn, Painting,
Plumbing, and Spraying Eq.
__936 Eq. Maintenance, Reconditioning,
and Repair Services - General Equipment
__939 Eq.
Maintenance, Reconditioning, and Repair Services - Office, Photographic, and
Radio/Television Equipment
__928 Eq.
Maintenance, Reconditioning, and Repair Services - Automobiles, Trucks,
Trailers, Transit Buses and Other Vehicles
__941 Equipment Maintenance, Reconditioning, and Repair Services -
Power Generation
__946 Financial Services
__947 Forestry Services
__948 Health Related Services (Not Including Human Services - see 952)
__952 Human Services
__953 Insurance, All Types
__954 Laundry and Dry Cleaning Services
__956 Library Services (Excluding Class 908 - Bookbinding, Rebinding,
and Repairing)
__958 Management
Services: Airport Management, Cemetery, Computer Management, Construction, etc.
__964 Personnel, Temporary (Employment Agency Services)
__655 Photographic Equipment and Supplies (Not Including Graphic Arts,
Microfilm and X-Ray)
__965 Printing Preparations: Etching, Photoengraving, and Preparation
of Mats, Negatives and Plates
Services
Continued
__966 Printing, Publishing, Silk Screening Production, and Typesetting
__968 Public Works, Construction, and Related Services
__971 Real Property Rental or Lease
__975 Rental or
Lease Services of Equipment - Agricultural, Aircraft, & Automotive Heavy Equipment
__977 Rental or
Lease Services of Equipment - Appliances, Film, Furniture, Hardware, and Floor Coverings
__981 Rental or
Lease of Equipment - General Equipment
__983 Rental or
Lease Services of Equipment - Janitorial, Laundry, Lawn, Painting, Spraying,
and Textile Eq.
__984 Rental or
Lease Services of Equipment - Computer, Data Processing, and Word Processing
Equip.
__985 Rental or
Lease Services of Equipment - Office, Photographic, Printing,
Radio/Television/Telephone Equipment
__998 Sale of Surplus and Obsolete Items
__989 Sampling & Sample Preparation Services
__990 Security, Fire, Safety, and Emergency Services
__961 Services,
Professional, Misc.: Temporary Personnel, Fleet Management, Laboratory &
Field Testing, Translation Services, Sign Painting, Marketing Services, Legal
Services, etc.
__962 Services, Misc. Freight, Hauling
__992 Testing and Calibration Services
REVISED 03/2007
COMMODITY
LIST
**PLEASE
PLACE A CHECK MARK BY THE ITEMS YOU ARE INTERESTED IN SUPPLYING
005 Abrasives
010 Acoustical
Tile, Insulating Materials and Supplies
020 Agricultural
Equipment, Implements and Accessories
022
Agricultural Implement and Accessory Parts
025 Air
Compressors and Accessories
031 Air
Conditioning, Heating, and Ventilating: Equipment, Parts, and Accessories (See
Related Items in 740)
035 Aircraft
and Airport, Equipment, Parts, and Supplies
037 Amusement,
Decorations, Entertainment, Toys, etc.
045 Appliances
and Equipment, Household Type
050 Art
Equipment and Supplies
052 Art
Objects
055 Automotive
Accessories for Automobiles, Buses, Trucks, etc.
065 Automotive
Bodies, Accessories, and Parts
060 Automotive
Maintenance Items and Repair/Replacement Parts
075 Automotive
Shop Equipment and Supplies
070 Automotive
Vehicles and Related Transportation Equipment
080 Badges,
Emblems, Name Tags and Plates, Jewelry, etc.
085 Bags,
Bagging, Ties, and Erosion Control Equipment
100 Barrels,
Drums, Kegs, and Containers
105 Bearings
(Except Wheel Bearings and Seals - See Class 060)
110 Belts and
Belting: Conveyor, Elevator, Power Transmission, and V-Belts
115
Biochemicals, Research
120 Boats,
Motors, and Marine and Wildlife Supplies
125
Bookbinding Supplies
135 Bricks and
Other Clay Products, Refractory Materials, and Stone Products
145 Brushes
(Not Otherwise Classified)
150 Builder's
Supplies
910 Building
Maintenance and Repair Services: Custodial
155 Buildings
and Structures: Fabricated and Pre-fabricated
175 Chemical
Laboratory Equipment and Supplies
180 Chemical
Raw Materials (In large Quantities Primarily for Manufacturing Janitorial and
Laundry Products)
190 Chemicals
and Solvents, Commercial (In Bulk)
192 Cleaning
Compositions, Detergents, Solvents, and Strippers - Prepackaged
195 Clocks,
Timers, Watches, and Jewelers' and Watchmakers' Tools and Equipment
200 Clothing,
Apparel, Uniforms, and Accessories
207 Computer
Accessories and Supplies
204 Computer
Hardware and Peripherals for Microcomputers
206 Computer
Hardware and Peripherals for Mini and Mainframe Computers
208 Computer
Software for Microcomputers (Preprogrammed)
209 Computer
Software for Mini and Mainframe Computers (Preprogrammed)
210 Concrete
and Metal Culverts, Pilings, Septic Tanks, Accessories and Supplies
225 Coolers,
Drinking Water (Water Fountains)
015 Copying
and Addressing Machine Supplies
232 Crafts,
General
233 Crafts,
Specialized
240 Cutlery,
Dishes, Flatware, Glassware, Trays, Utensils, and Supplies
255 Decals and
Stamps
265 Draperies,
Curtains and Upholstery Material (Including Automobile)
269 Drugs
& Pharmaceuticals
280 Electrical
Cables and Wires (Not Electronic)
285 Electrical
Equipment and Supplies (Except Cable and Wire)
287 Electronic
Components, Replacement Parts, and Accessories; and Miscellaneous Electronic
Equipment
295 Elevators
and Escalators, Building Type
290 Energy
Collecting Equipment and Accessories: Solar and Wind
305
Engineering Equipment, Surveying Equipment, Drawing Instruments, and Supplies
310 Envelopes,
Plain or Printed
315 Epoxy
Based Formulations for Adhesives, Coatings, and Related Agents
320 Fastening,
Packaging, Strapping, Tying Equipment and Supplies
330 Fencing
335
Fertilizers and Soil Conditioners
340 Fire
Protection Equipment and Supplies
345 First Aid
and Safety Equipment and Supplies (Except Nuclear and Welding)
350 Flags,
Flag Poles, Banners and Accessories
360 Floor
Covering, Floor Covering Installation and Removal Equipment, and Supplies
365 Floor
Maintenance Machines, Parts and Accessories
393 Foods:
Staple Grocery and Grocer's Misc. Items
947 Forestry
Services
395 Forms,
Continuous: Computer Paper, Form Labels, Snap-out Forms, and Folders for Forms
405 Fuel, Oil,
Grease and Lubricants
420 Furniture:
Cafeteria, Chapel, Dormitory, Household, Library, Lounge, School
425 Furniture:
Office
430 Gases,
Containers, Equipment: Laboratory, Medical, and Welding
435
Germicides, Cleaners, and Related Sanitation Products for Health Care Personnel
440 Glass and
Glazing Supplies
445 Hand Tools
(Powered and Non-Powered), Accessories and Supplies
450 Hardware
and Related Items
__465 Hospital and Surgical Equipment, Instruments and Supplies
460 Hose,
Accessories, and Supplies: Industrial, Commercial, and Garden
485 Janitorial
Supplies, General Line
490 Laboratory
Eq. and Accessories (For General Analytical and Research Use): Nuclear,
Optical, and Physical
493 Laboratory
Eq. and Accessories: Biochemistry, Chemistry, Environmental Science, etc.
415 Laboratory
Furniture
515 Lawn
Maintenance Equipment, Accessories, and Parts (Non- Agricultural Applications)
525 Library
and Archival Equipment, Machines, and Supplies
540 Lumber And
Related Products
545 Machinery
and Hardware, Industrial
550 Markers,
Plaques, and Traffic Control Devices
555 Marking
and Stenciling Devices
560 Material
Handling and Storage Equipment and Allied Items
220 Measuring,
Controlling, Indicating, Monitoring, and Recording Instruments and Supplies
570 Metals:
Bars, Plates, Rods, Sheets, Strips, Structural Shapes,
Tubing, and Fabricated Items
575 Microfiche
and Microfilm Equipment, Accessories, and Supplies
578
Miscellaneous Products (Not Itemized in Other Classes)
595 Nursery
Stock, Equipment, and Supplies
600 Office
Machines, Equipment and Accessories
605 Office
Mechanical Aids, Small Machines and Apparatuses
610 Office
Supplies: Carbon Paper and Ribbons, All Types
615 Office
Supplies: General
620 Office
Supplies: Erasers, Inks, Leads, Pens, Pencils, etc.
630 Paint,
Protective Coatings, Varnish, Wallpaper, and Related Products
635 Painting
Equipment and Accessories
640 Paper and Plastic Products,
Disposable
645 Paper (For
Office and Print Shop Use)
650 Park,
Playground, Swimming Pool, and Recreational Area Equipment
655
Photographic Equipment and Supplies (Not Including Graphic Arts, Microfilm and
X-Ray)
658 Pipe and
Tubing
659 Pipe and
Tubing Fittings
665 Plastics,
Resins, Fiberglass: Forming, Laminating, and Molding Equipment, Accessories,
and Supplies
670 Plumbing
Equipment, Fixtures, and Supplies
675 Poisons:
Agricultural and Industrial
680 Police
Equipment and Supplies
690 Power
Generation Equipment, Accessories, & Supplies
691 Power
Transmission Equipment-Electrical, Mechanical, Air & Hydraulic
700 Printing
Plant Equipment and Supplies (Except Papers)
715 Publications
and Audiovisual Materials (Prepared Materials Only, Not Equipment, Supplies, or
Production)
720 Pumping
Equipment and Accessories
725 Radio
Communication, Telephone, and Telecommunication Equipment, Accessories, and
Supplies
735 Rags, Shop
Towels, and Wiping Cloths
971 Real
Property Rental or Lease
740
Refrigeration Equipment and Accessories
755 Road and
Highway Equipment and Parts: Asphalt and Concrete Handling and Processing
760 Road and
Highway Equipment: Earth Handling, Grading, Moving, Packing, etc.
765 Road and Highway Equipment (Except
Asphalt, Concrete, and Earth Handling Equipment in Classes 755 and 760)
745 Road and
750 Road and
770 Roofing
Except Wood - see Class 540)
780 Scales and
Weighing Apparatus (see 175 for Lab Balances)
785 School
Equipment and Supplies
790 Seed, Sod,
Soil, and Inoculants
__ 800 Shoes and Boots
801 Signs, Sign
Materials, Sign Making Equipment, and Related Supplies
803 Sound
Systems, Components, and Accessories: Group Intercom, Music, Public Address,
etc.
805 Sporting
and Athletic Goods
810 Spraying
Equipment (Except Household, Nursery Plant, and Paint)
820 Steam and
Hot Water Boilers, Steam Heating, and Power Plant Equipment
830 Tanks
(Metal, Wood, and Synthetic Materials): Mobile, Portable, Stationary, and
Underground
832 Tape (Not
Data Processing, Measuring, Optical, Sewing, Sound, or Video)
840 Television
Equipment and Accessories
845 Testing
Apparatus and Instruments (Not for Electrical or Electronic Measurements)
855 Theatrical
Equipment and Supplies
863 Tires and
Tubes
870 Venetian
Blinds, Awnings, and Shades
880 Visual Education Equipment and
Supplies (Except Projection Lamps - see Class 285)
__883 Voice Response Systems
885 Water and
Sewer Treating Chemicals
890 Water
Supply and Sewage Treatment Eq. (Not for Air Conditioning, Steam Boiler, or Lab
Reagent Water)
895 Welding
Equipment and Supplies
Revised 09/07